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Administrative Professional, Program Administration (Supporting the Health and Public Safety Small Learning Community)

(Emphasis in supporting the Health and Public Safety Small Learning Community Director and Instructors)

QUALIFICATIONS 

  • Bachelor’s degree or appropriate certificate of training preferred.
  • Must be proficient in Microsoft Office products, specifically Word, Excel, Outlook and PowerPoint.
  • Demonstrated experience in working with databases and performing data entry required.
  • Excellent organizational skills, proofreading skills, and verbal and written communication skills required.
  • Experience with Learning Management Systems preferred.
  • Excellent professional etiquette and hospitality skills required.
  • Experience with data visualization tools is preferred.
  • Ability to prioritize and work in a fast-paced environment with flexibility and accuracy is required.
  • A high level of confidentiality is required.
  • Must be a good team player.

ESSENTIAL JOB FUNCTIONS

 

1.  Greet people who visit the Program Administration area (students, prospective students, parents, etc.).

2. Serve as the first level of support for the Health and Public Safety Small Learning Community Director of Instruction and instructors, and provide back-up support to the other small learning community instructors and Directors of Instruction.

3.  Assist with records management, transcripts, prepare reports and correspondence, and keep files up to date for the Directors of Instruction and instructional staff.

4.  Update full-time program materials including websites, curriculum, tests, modules, clinical site contracts letters, clinical reports, clinical immunization requirements, etc.

5.  Remain current on updates to application processes, prerequisite courses, immunization requirements, etc. for full-time health programs.

6.  Prepare for Radiologic Technology and Practical Nursing applicant orientations.

7.  Assist with planning Radiologic Technology and Practical Nursing new student receptions.

8.  Facilitate Radiologic Technology and Practical Nursing individual student book orders.

9.  Assist with Radiologic Technology and Practical Nursing student handbook updates annually.

10.   Assist with planning Radiologic Technology and Practical Nursing graduations.

11.   Assist with the preparation of reports for accrediting agencies as required.

12.  Assist Radiologic Technology program coordinator and Practical Nursing program coordinator with state and national accreditation exhibits and preparation for site visits.

13.  Prepare and maintain annual Radiologic training agreements.

14.  Prepare and mail terminal dosimeter report and student transcripts for Radiologic Technology graduates.

15.   Update Practical Nursing stats spreadsheet annually and as needed.

16.   Prepare and maintain Practical Nursing preceptor agreements.

17.   Prepare and maintain clinical rotation agreements/contracts for clinical sites.

18.   Answer telephones for the Program Administration division and instructors. Answer questions and provide excellent customer service in assisting students, staff, parents, guests and visitors.

19.   Provide switchboard coverage, answering and transferring calls for the campus-wide phone system, as requested.

20.   Assist full-time programs with recruitment events, graduation ceremonies, business education council meetings and other various committees and events.

21.    Complete professional development to update relevant knowledge and skills in addition to annual state mandated professional development.

22.   Attend staff meetings and serve on committees as requested as requested by the Superintendent or Directors of Instruction.

23.   Utilize work time efficiently and report any exceptions to work hours to the Director of Instruction.

24.    Abide by all policies and procedures adopted by the MTC Board of Education.

25.    Promote Meridian Technology Center, its programs and employees at every available opportunity.

26.    Uphold Meridian Technology Center’s Mission, Vision and Values. Support the culture by living out our values of:

  • Relationships – Act in the best interest of others
  • Excellence – Deliver superior services
  • Innovation – Integrate new ideas with courage
  • Integrity – Model honesty and trust in all we do
  • Empowerment – Provide the framework and resources to succeed.
  • Impact – Commit to enrich each life we touch

27.   Complete other duties, tasks, or projects as requested by the Directors of Instruction or Superintendent/CEO.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to occasionally lift items weighing as much as 25 pounds.

 

Work Hours

Monday through Friday 7:30 a.m. - 4:30 p.m.

 

Contract Length

12-month position

 

STANDARDS OF PERFORMANCE

The Administrative Professional, Program Administration, will be evaluated on the previously listed responsibilities to determine satisfactory compliance. These evaluations will determine salary increases and career advancement possibilities.

 

LOCATION

Main Campus, Stillwater, OK

 

FLSA CLASSIFICATION

Non-exempt

 

SALARY

Commensurate with experience.

 

AVAILABLE

Immediately

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