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Administrative Professional, Career Planning Center

QUALIFICATIONS 

  • Bachelor’s degree or appropriate certificate of training preferred.
  • Excellent verbal and written communication skills.
  • Must be proficient in Microsoft Office products, specifically Word, Excel, Outlook and PowerPoint.
  • Excellent professional etiquette and hospitality skills required.
  • Ability to work in a fast-paced environment with accuracy.
  • High level of confidentiality required.

 

ESSENTIAL JOB FUNCTIONS

  • Welcome, direct, and provide information to visitors, students, prospective students, and parents in person or on the telephone by verifying understanding of the request; answering questions; and offering assistance.
  • Provide office services and support for Career Counselors and Career Planning Center staff by inputting data, proofreading documents, gathering information, preparing reports, maintaining files, ordering and maintaining supplies and equipment.
  • Prepare reports for the Executive Director of Career Planning/Career Development, Counselors, and the Superintendent/CEO as requested.
  • Perform duties as delegated by the Executive Director of Career Planning/ Career Development, including, but not limited to, preparing large mailing lists for Sophomore Showcase, Discovery Day, Signing Day, Summer Camps, New Student Enrollment, and Graduation.
  • Keep information secure and confidential by following the policies concerning confidentiality.
  • Enroll, enter, and update student information for full-time and short-term students into the student information system.
  • Process Student Enrollment Status forms.
  • Prepare student packets and update forms as needed.
  • Maintain medical books for the Career Planning Center office and program instructors.
  • Process and maintain Leave of Absence forms.
  • Request State Testing ID Numbers and process for reports.
  • Coordinate the daytime Cosmetology program packets, paperwork, and registration.
  • Send out course catalogs and program information.
  • Cover the switchboard for lunches, breaks, and time off as needed.
  • Reserve rooms and prepare campus event sheets as requested.
  • Scan and purge inactive student files as time permits.
  • Utilize work time efficiently between 7 a.m. and 4 p.m. and report any exceptions to the Executive Director, Career Planning/Career Development
  • Abide by all policies and procedures adopted by the MTC Board of Education.
  • Promote Meridian Technology Center, its programs, and employees at every available opportunity.
  • Utilize work time efficiently between 7:00 am and 4:00 pm and report any exceptions to the Executive Director, Career Planning/Career Development.
  • Actively support and model MTC’s Culture of Excellence by demonstrating a commitment to the Standards of Excellence, continuous improvement initiatives, collaboration, innovation, and delivering high-quality service to students, staff, and the community.
    • Live out MTC’s Mission, Vision and Values in daily work and interactions. Uphold and model the values of:
    • Relationships – Act in the best interest of others
    • Excellence – Deliver superior services
    • Innovation – Integrate new ideas with courage
    • Integrity – Model honesty and trust in all we do
    • Empowerment – Provide the framework and resources to succeed
    • Impact – Commit to enrich each life we touch.
    • Complete other duties, tasks, or projects as requested by the Executive Director, Career Planning/Career Development, or Superintendent/CEO.

Physical Demands

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. Must be able to occasionally lift items weighing as much as 25 pounds.

Work Hours

Monday – Friday, 7 AM – 4 PM

Contract Length

12-month position

 

STANDARDS OF PERFORMANCE

The Administrative Professional, Career Planning Center, will be evaluated on the previously listed responsibilities to determine satisfactory compliance. These evaluations will determine salary increases and career advancement possibilities.

 

LOCATION

Main Campus, Stillwater, OK

 

FLSA CLASSIFICATION

Non-exempt

 

SALARY

Commensurate with experience.

 

AVAILABLE

Immediately

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